Summer Camp Programs Safety Protocol

Introduction

In order to maximize the safety of NTPA students, parents, patrons and staff, the North Texas Performing Arts created its Reopening Task force of some 25 professionals including four medical doctors, legal counsel, board members and others. The Task Force defined the procedures and protocols outlined in this document to ensure that NTPA’s Summer Camps are opened in a safe and deliberate manner that best protects the health of its students and patrons.

In addition to the NTPA Summer Camp Program Safety Protocol below, NTPA Staff have been trained upon and will enforce a detailed “Staff Safety Protocol” also approved by the NTPA Task Force outlining their obligations and responsibilities. This Staff Safety Protocol includes the continuous wearing of masks, the maintenance of a “safe social distance” of six feet at all times, the vigilance for signs of potentially unhealthy students or staff members and appropriate response, the on-going cleaning and sanitizing of all facilities, the wiping down of commonly-touched facilities on a regular schedule and other protocols consistent with the Governor’s Strike Force recommendations for personnel and facilities for these purposes. A copy of the full detailed staff guidance may be made available to Parents or Guardians upon request.

Those at high risk or that live in a high-risk environment are encouraged to take advantage of NTPA’s Online Camp and Class options.

NTPA’s Summer Camps will commence June 1, 2020 with limited services and the strictest of safety measures outlined below that may be relaxed or tightened based on its own experience and state and local guidance as outlined.

View NTPA Summer Camps

Mask Safety Video Series

NTPA Reopening Task Force Member, Dr. Jenny Duewall, explains why wearing a mask is important, how to talk to children about wearing a mask, and proper methods for putting on and taking off a mask.

Timeline

  • June 1: Limiting new enrollments to ONLY Plano Campus and Dallas Art & Drama Program
  • June 15: Open all NTPA Camps at all NTPA locations and all ages.

Capacity

  • Limited students per classroom space with no more than 8 Campers per room. NTPA may at its safe discretion choose to expand to as many as 10 Campers per room. There will generally be an Instructor and an Assistant in each room.

Admission Process

  • Students should be registered at least 24 hours prior to the class start-time. NTPA will make accommodations at admission for late registrations though families should anticipate delays. A sanitized workstation will be set up at some locations to enable online entry.
  • In admitting their Camper, the Parent acknowledges that they have not observed or have any reason to suspect their Camper is ill or about to become ill or has been exposed or placed in a high-risk situation and therefore should be in quarantine as defined by the Center for Disease Control.
  • To minimize parent movement in the facility, Parents and visitors will not be permitted beyond the lobby area of NTPA facilities during camp activities.
  • Parents are encouraged to take advantage of both drop-off and pick-up options as directed by the NTPA staff member outside the doors of the theatre and curbside where possible.
  • Prior to admission and where and when possible, prior to exiting their vehicle, the Student/Parent will be asked a series of standard health screening questions and have their temperature taken with a touchless thermometer. Any child with a fever of 100.0 or above must be sent home. Those sent home will be provided a document of instructions for the actions they should take.
  • For the protection of the Student and other Campers and staff, all persons onsite at every NTPA facility must wear a facemask, including Campers, Parents or visitors, at all times. Those appearing without a mask must acquire one before entering or will not be admitted. Parents are encouraged to work with their Campers to gain experience with their facemask for prolonged periods in advance of coming to NTPA Camp.
  • The Camper must provide their own acceptably protective (“non-bandana”) face mask. NTPA will have reusable facemasks available for sale for $10 each for those who arrive without a mask. NTPA will provide single-use masks to families in financial need on an individual basis at prior request and as available and on an exceptional basis.
  • The Camper must also have a water bottle and snack, and if they are remaining through the day, should bring their own lunch.
  • On the first day of Drop-Off, NTPA staff members will check that all information and other forms are complete. Parents should anticipate delays during their first-day drop-off.
  • Campers are required to use hand sanitizer provided by NTPA before entering the building at the entry of each of NTPA’s facilities.
  • The curbside will be marked for SSD for children to wait with accompanied staff. Once all campers have arrived, the NTPA staff member will usher campers to their room.
  • An NTPA staff member will remain at the drop-off location until 15 minutes past camp “start-time” time for late arrivals. Those parents arriving after this period should plan to escort their Camper into the lobby.

Pick-up Process

  • Students will be ushered to the pick-up zone and campers will be dismissed only to parent guardians with proper ID.
  • The curbside will be marked for SSD for children to wait with accompanied staff.
  • Parent is advised that Child should avoid contact with anyone 65 and above during camp and 14 days after the activity ends.

Classroom Conduct

  • All campers and staff must continue to wear masks and practice safe social distance.
  • All campers must bring a water bottle. They may refill their water bottles during their time and NTPA will provide additional water bottles during the day. Non-Touchless water fountains will be disabled.
  • To the extent possible, Campers and Staff will maintain static groupings, keeping the same sets of participants with the same staff throughout the camp experience. Mixing of class groups will not be allowed.
  • There will not be “group” bathroom breaks, and Campers will be excused to go to the restrooms in groups of two as necessary maintaining a SSD.
  • Restroom doors will be propped open (where proper barriers exist) to allow hands-free entrance/exit.
  • Children’s activities will be organized and spaced to achieve appropriate levels of safe-social distances.
  • Snack and lunch breaks will take place in the program’s assigned studio.
  • Campers will not be permitted to share food or drinks, and Camper’s belongings will be maintained separated.
  • Adequate supplies will be provided to minimize sharing of high-touch materials to the extent possible (art supplies, equipment etc) assigned to a single camper or limit use of supplies and equipment by one group of children at a time and will be disinfected between use.
  • If a Camper becomes sick or fevered, they will immediately be separated and parent’s contacted for pick-up and NTPA will follow the approved State of Texas Protocol for notification.
  • If necessary, NTPA will discipline undesirable behavior invoking its “Three Strike” rule which will apply to rules surrounding COVID-19 safety precautions, including the mask-wearing and other special details. Upon first violation, the child is counseled. Upon second violation, the parent is contacted, and if there is a third violation (depending on the violation) the child may be excused from the activity or the entire program.
  • The last five minutes of every class will be reserved for sanitizing hands and safe collection of belongings.
  • The facility will be cleaned and sanitized between each group’s use.

Showcases

  • There will be no in-person showcase productions this year. All showcase productions will be recorded and emailed to the families.

Late Pickup

  • A room will be designated at each NTPA location for late-pickup wherein the child can safely watch a show or engage in other activities while maintaining safe social distance until their parent arrives.
  • The Managing Director/Program Director for the facility is responsible to ensure recommendations and protocols are followed as outlined in the checklist. An on-call Medical Professional will be available as) required by the Governor’s Guidelines.

Health Protocols Regarding Sick Campers and Staff Members

  • Should a Camper or Staff member exhibit symptoms of Covid-19 or other illness, NTPA will follow the approved State of Texas Protocol:
  • The individual exhibiting new or worsening signs or symptoms of possible COVID-19 will be isolated and parents contacted together with outreach to the local health department.
  • Staff or Campers exhibiting new or worsening symptoms of possible COVID-19 should receive a test as defined by the State of Texas or local health department.
  • Staff will follow the standard State of Texas Guidelines for returning to work if infected.
  • Campers will not be permitted to return to an NTPA activity without specific written doctor’s orders clearing the individual for return based on a negative nucleic-acid COVID-19 test and an alternative diagnosis.

Parents/Patron Safety Protocol

  • NTPA Patrons are encouraged not to enter the facility and to remain in their cars as outlined above. Those wishing to enter the facility must follow this protocol:
  • Individuals considered “At-Risk” or ill or showing signs of illness may not enter an NTPA facility.
  • Any Parent or Patron planning to remain onsite must have their temperature checked via touchless thermometer with a fever of 100 degrees or less, and pass the health check.
  • All visitors to NTPA are expected to follow NTPA guidance, directional signs and lane indicators.
  • To avoid unnecessary interaction inside the facilities, parents and patrons are encouraged to look on our website, NTPA.org, or phone/email NTPA with any needs or questions when possible.
  • Patrons must wear an effective/qualified facemask at all times while inside the theatre. Cloth face coverings should not be placed on young children under age 2.
  • Patrons should maintain 6 feet of space between themselves and others. The cloth face cover is not a substitute for social distancing.
  • Patrons should not “gather” in groups inside the theatre and are encouraged to take group discussions outdoors, following appropriate social distancing, or online.
  • Patrons are encouraged to use hand sanitizer (available at every theatre entrance and bathrooms) and regularly wash their hands.
  • Those patrons with a persistent cough or showing other signs of illness should remove themselves immediately from the theatre. If a patron is observed showing signs of illness, please advise Staff so that they may be excused from the facility.
View NTPA Summer Camps